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How we can help you today

From online databases for storing and searching your customer records to imaging of large format plans, you can get all the records management services you need from the experts at ScobieArchive.
 
Whether you’re a small business, a professional practice, a government agency or a large volume national corporation, ScobieArchive can save you time, money and space with professional help to store, manage and protect your records.
 

Convert your paper documents to digital records

As a leader in digital scanning and imaging, ScobieArchive has the latest technology to convert your documents, plans, maps - in fact, any type or size of document - into digital records. With an experienced document preparation team, high-speed scanners and expert operators, your documents are quickly and accurately converted to the file type that best suits your requirements, such as PDF or TIFF, and delivered to you on disk or electronically.

Converting your paper documents to digital records allows you to access and share your documents electronically, and provides a secure back-up for your paper files. It also means you can save additional time and money by using offsite storage for your paper documents, while having faster, easier access to the information that you need from those documents. 
 

Enhance your digital records 

When paper documents are converted to digital records, we can also add enhancements to give you better electronic access to the information within your documents.
  • Optical Character Recognition (OCR) will allow you to easily search for any specified content within a digital file.
  • Intelligent Character Recognition (ICR) is a widely used, advanced  recognition system for handwriting. It is particularly applicable if you need to process, large numbers of handwritten documents, such as forms or surveys that have been filled in by your customers, and then electronically capture and use the information that your customers have provided. ICR captures the handwriting and converts it into recognisable digital information that can then be electonically stored, searched and analysed.
  • Digital indexing will organise your digital files so that they can be ordered and categorised for fast, easy searches.
  • Digital bookmarking allows you to locate a specific section within a larger digital record. We can provide a number of different levels of bookmarking, depending on the type of file or document.

Access your records fast with our easy online search facility

Our online search facility is as easy as searching on Google. It allows you to search your complete database of digital records by any piece of infomation contained in a record, making all your records accessible from your ofice desk or anywhere you can go online. For total security, the facility is encrypted and password-protected.

Go digital with your paper mail

Partnering with Decipha, a fully-owned subsidiary of Australia Post, we can collect and process any information your organisation receives by paper mail, either daily or for specific periods during the year, and deliver that information back to your staff as electronic records, all within the same business day. You can receive the information via email to your staff, or via a secure online database, which your authorised staff can then electronically access and search at any time and any location around the world.

Cut costs with professional offsite archiving for your documents

At our modern, purpose-built document archive facilities you can either:

  • manage your own documents, with access 7 days a week and onsite facilities for you to fax, email or courier your documents
  • use our complete archiving service. Your documents are safely stored in our highly secure document archive. This gives you easy access to your records without leaving your office: we can lodge, index, retrieve, scan, copy, fax, email or courier any documents for you.
Whether you self-manage or use our archiving service, you also get:
  •  four levels of security to protect your documents. 
  • expert advice from our professionally trained and qualified staff. 

Use a consistent regime to manage your records

By consolidating separate batches of records into a single location, serviced by a single provider with one account manager, you have a cost-effective way to ensure all your records are managed with a standard, consistent approach.

Choose a reputable provider

Records management is a specialist area, with specific requirements to ensure your business information is secure at all times, well-protected from environmental hazards and the privacy of your customer data is assured. ScobieArchive operates under the best practice principles specified in the Tasmanian State Archives guidelines for archiving and records storage.

Protect your records with professional materials

Using the right packaging is important part of protecting your records and documents. The wrong packaging can damage valuable records, and take up more space than you need to. ScobieArchive has a complete range of professional archive and packaging materials. Our acid-free archive boxes are specially manufactured for ScobieArchive to meet professional standards for strength and suitability for moving and storing documents and other business records.

Get rid of any unwanted documents safely

Our secure shredding service ensures your unwanted documents and records are destroyed promptly and safely. We will also provide you with a certificate of destruction.

Ask us to pick up and deliver

We will pick up and deliver for any location.

Get expert advice

Our qualified professional records managers can provide expert project management and advice for single jobs and for ongoing projects. 

Ask for help today

We know you're busy so our service includes prompt response for quotes, enquiries and requests for assistance. Call us now on 03 6272 3988 or email to archive@scobie.net.au